Associate Admin Assistant
Location:
Bataan, Clark, Subic, Iba and Tarlac Office
Position:
Full Time
Closing Date:
Friday, July 31, 2026
Do you have what it takes to assist our team by handling a variety of administrative duties? Can you take on challenging tasks while properly coordinating with your team members and clients?
If your answer is yes, then WE WANT YOU!
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidate should be able to assist team members and all accountants by handling admin tasks, providing polite and professional assistance via phone, and e-mail, sending meeting arrangements, and generally being a helpful and positive presence in the workplace.
As an Associate Admin Assistant, your duties and responsibilities include:
- Coordinate and manage job allocations for the team.
- Maintain and update the production tracker to ensure accurate monitoring of work progress.
- Prepare and generate weekly production and performance reports.
- Schedule appointments and coordinate meetings with clients and internal stakeholders.
- Manage and respond to client emails in a timely and professional manner.
- Pre-fill and prepare online forms and documentation for clients.
- Maintain professional and courteous communication through phone calls and email correspondence.
- Provide administrative support to Team Leaders and the team as required.
- Anticipate team and client needs to ensure efficient workflows and a positive client experience.
- Perform other administrative duties that may be assigned from time to time.
Qualifications:
- Bachelor’s Degree in Business Administration, Education, or a related field.
- At least 2 years of relevant administrative experience.
- Previous experience in an administrative or office support role.
- Experience working in an accounting firm or in an accounting-related environment is an advantage.
- Exposure to Australian clients or other overseas clients is highly desirable.
- Excellent computer literacy, including strong typing skills and proficiency in Microsoft Office applications.
- Comfortable learning and using various software and cloud-based systems.
- Strong attention to detail with excellent organizational and time management skills.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities.
- Effective verbal and written communication skills.
- Proactive, resourceful, and committed to delivering a positive experience for both clients and team members.
- Willing to be assigned to Subic Bay Freeport Zone, Clark, Tarlac, Bataan or Iba, Zambales.
