Private Wealth Team Admin
Location:
Subic, Clark, Tarlac, Bataan or Iba Office
Position:
Full Time
Closing Date:
Wednesday, April 30, 2025
Can you ensure accurate and timely execution of all administrative duties, including Fin365 data management and client summary preparation, while providing essential support to the Private Wealth Team?
If your answer is yes, then WE WANT YOU!
We need a Private Wealth Team Admin who can guarantee delivery of client-related documentation, while maintaining a collaborative working relationship with our clients/
As a Private Wealth Team Admin your duties and responsibilities include:
- Maintain accurate and up-to-date client and financial records within Fin365.
- Create and integrate prospect client profiles in Fin365.
- Identify and resolve data discrepancies in Fin365 and SharePoint, as well as flag outdated documents to the relevant client services team member.
- Update post-review and Statement of Advice (SoA) meetings.
- Generate and reconcile forms for ongoing adviser fee maintenance, identifying and addressing discrepancies.
- Generate necessary forms to implement recommended strategies based on the review and analysis of advice documents.
- Prepare tax packs for Self-Managed Superannuation Funds (SMSFs) and deliver them to client accountants.
- Ensure accurate settlement of asset trades following implementation and draft client investment confirmation emails.
- Manage the admin team inbox, initiating Fin365 workflows as required.
- Provide timely and concise summaries of client financial situations (Personal Risk Files – PRFs) to advisers in preparation for client review meetings.
- Assist with ad-hoc client service requests and support the client services team with project work.
- Identify and suggest process improvements and efficiencies within the client service workflow.
Qualifications:
- Bachelor’s degree in Accountancy, Financial Management, Business, Banking and Finance, and Economics or any equivalent.
- At least two years of experience in a financial services environment.
- Diploma and/or Advanced Diploma of Financial Services (ADFS) or demonstrated success in continuing ADFS studies is preferred.
- Proficiency in Microsoft Word and Excel.
- Excellent communication skills, both written and verbal.
- Strong financial analysis and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Knowledge of financial products, providers, and platforms is highly advantageous.
- Commitment to ongoing professional development.
- Ability to handle sensitive information with discretion and integrity.
- Adaptability and willingness to learn.
- Willing to be assigned to Clark, Pampanga, Subic Bay Freeport Zone, Balanga City, Bataan, Tarlac, or Iba, Zambales.
